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GDPR and Privacy Policy

Ameta Computer ApS Company GDPR and Privacy Policy.

Privacy and Cookies Policy
At Ameta Computer ApS, we take your privacy seriously and this privacy statement explains what personal data or information we collect from you and from people who visit our website and how we use it.

Who are we?
Ameta Computer ApS is a VAT registered company in Denmark (DK28297920) our registered office address is Halkjærvej 20A, 9200 Aalborg SV, Denmark.

What personal data or information do we collect?
The personal information we collect may include your name, address, email address, IP address and information regarding what pages you access on this website and when.

How do we collect data or information from you?
¤ Make an enquiry via our website or via the telephone
¤ Use our website
¤ Enquire about a job opportunity
¤ Work for or with the business
¤ Exchange business cards with a member of the business

How is your information used?
We collect your personal data or information to operate our business effectively and provide you with the best information on our products and services.

We may use your information to:
¤ To provide new and used IT hardware equipment to you.
¤ To answer enquiries that you make prior to any agreement or contract.
¤ To keep you informed about our services.
¤ To process a job application
¤ To fulfil our obligations as an employer
¤ To maintain security of our office and IT infrastructure
¤ To invoice you, and to track payments you make or payments made to you

We believe that all these purposes are justified on the basis of our legitimate interests in running and promoting the business, our contractual requirements to deliver the agreed services to you, and our legal obligations, both as a business and responsible employer. If you would like to know more, please read below:

¤ Customers
¤ Prospective Customers
¤ Job Applicants, Our Current and Former Employees
¤ Business Partners
¤ Suppliers/Vendors

Details of our processing

Customers:
Type of Data Held:
¤ Name and contact information.
¤ Information and documents relating to the services we are providing, including communications with you.
¤ Billing and payment information.

Length of Time Held:
¤ We will retain information about you for the duration of our contractual relationship with you, then for an additional 6 years.
¤ We retain financial records for 5 years, following the end of the current financial year.

How Data is Held:
¤ Data is stored on secure Microsoft 365 office servers and DK based Ameta Computer A/S servers. Therefore personal information is transferred outside of the EU.

Prospective Customers:
Type of Data Held:
¤ Name and contact information.
¤ Information and documents relating to the services we are providing, including communications with you.

Length of Time Held:
¤ We will retain information about you for the duration of the enquiry, then a further 2 years.

How Data is Held:
¤ Data is stored on secure Microsoft 365 office servers and DK based Ameta Computer A/S servers. Therefore personal information is transferred outside of the EU.

Job Applicants / Agency Workers:
Type of Data Held:
¤ Name and contact information.
¤ CV and application letter.

Length of Time Held:
¤ We will retain information about you for the duration of the recruitment campaign, then one year.

How Data is Held:
¤ Data is stored on secure Microsoft 365 office servers and DK based Ameta Computer A/S servers. Therefore personal information is transferred outside of the EU.

Current and Former Employees:
Type of Data Held:
¤ Name, date of birth and contact information.
¤ CPR number.
¤ Information relating to your qualifications and experience.

Length of Time Held:
¤ We will retain information about you for the duration of our contractual relationship with you, then for an additional 6 years.

How Data is Held:
¤ Data is stored on secure Microsoft 365 office servers and DK based Ameta Computer A/S servers. Therefore personal information is transferred outside of the EU.

Suppliers / Vendors:
Type of Data Held:
¤ Contact Details.
¤ Bank Details.
¤ Description of the Services Bought.

Length of Time Held:
¤ We retain financial records for 5 years, following the end of the current financial year.

How Data is Held:
¤ Data is stored on secure Microsoft 365 office servers and DK based Ameta Computer A/S servers. Therefore personal information is transferred outside of the EU.

Who has access to your information?
We do not sell or rent your personal data or information to any third party or share your information with third parties for their marketing purposes.

We will disclose your data or information if required by law, for example by a court order or for the prevention of fraud or other crime.

We may pass your information on to our third-party service providers, agents or subcontractors for the purposes of completing a task or providing services to you on our behalf (for example to arrange a shipment).

However, we disclose only the personal information necessary to deliver that service and have a contract in place that requires them to keep your information secure and not to use it for their own marketing purposes.

Transfers outside of the European Economic Area
Your personal information in the European Economic Area (EEA) is protected by data protection laws, but other countries do not necessarily protect your personal information in the same way.

The EEA covers all countries in the EU plus Norway, Liechtenstein and Iceland. Ameta Computer A/S uses online tools which host data outside of the EEA.

Your rights
You have certain rights over the processing of your personal information by Ameta Computer A/S.

These are:
¤ The right to be informed, which is what this privacy policy is for
¤ The right to access the data we hold about you
¤ The right to object to direct marketing
¤ The right to object to processing carried out on the basis of legitimate interests
¤ The right to erasure (in some circumstances)
¤ The right to data portability
¤ The right to have your data rectified if it is inaccurate
¤ The right to have your data restricted or blocked from processing

How you can update your information
The accuracy of your information is important to us. If you change your contact details or if you want to update any of the information we hold on you, please contact us by email jn@ametacomputer.com or by post at :

Ameta Computer ApS
Halkjærvej 20A
9200 Aalborg SV
Denmark.

Alternatively, you can telephone us on +45 70666700.

How you can access your personal information
You have the right to ask for a copy of the personal information Ameta Computer A/S, hold relating to you. Please contact us by email jn@ametacomputer.com or by post at:

Ameta Computer ApS
Halkjærvej 20A
9200 Aalborg SV
Denmark.

Alternatively, you can telephone us on +45 70666700.

You also have the right to lodge a complaint about our processing of your personal data with the Danish Datatilsyn.

Keeping your data secure
When you give us personal information we take steps to ensure that it’s treated securely and strive to protect it on our internal systems.

Emailing us
We use Transport Layer Security (TLS) to encrypt and protect email traffic in line with government standards. If your email service does not support TLS, you should be aware that any emails we send or receive may not be protected in transit.

We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.

User of Cookies by this website
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

Unless you have set your browser to block cookies, this site will place the following cookies on your computer.

Cookie: Google Analytics – _ga, _gid, _gat
Purpose: Google Analytics gathers information allowing us to understand interactions with our websites and ultimately refine that experience to better serve you.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.aboutcookies.org or www.allaboutcookies.org

Google Analytics
Our website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help us analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for our website operators and providing other services relating to website activity and internet usage.

Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. However, please note that if you do this you may not be able to use the full functionality of this website.

To opt-out of being tracked by Google Analytics across all websites visit: http://tools.google.com/dlpage/gaoptout

Changes to this privacy notice, we keep our privacy notice under regular review.

This privacy notice was last updated on 22nd May 2018.